Administrative Assistant & Communications Coordinator
Description
Performs skilled administrative and communications duties with accountability and professional judgment in a public-sector environment comparable to the City of Omaha’s administrative classifications. This position supports OIPA staff and Board operations, manages day-to-day office functions, and leads the development and coordination of internal and external communications, including newsletters, website content, and social media. The role ensures compliance with public-sector governance standards while supporting transparency, stakeholder engagement, and organizational effectiveness.
Responsibilities
Executive & Office Administration
Manages OIPA staff calendars, travel arrangements, correspondence, and meeting scheduling.
Oversees front-office operations, including reception, mail, supplies, procurement, and vendor coordination.
Maintains organized digital and physical records, including contracts, resolutions, filings, and contact databases.
Supports office technology and facilities to ensure smooth daily operations.
Reconciles OIPA cards and manages day-to-day administrative financial transactions.
Provides professional front-desk and public-facing support, responding to inquiries by phone, email, and in person.
Board & Public-Sector Governance Support
Coordinates and supports Board and stakeholder meetings, including:
Agenda preparation and distribution
Meeting logistics and venue setup
Minutes, action items, and records retention
Ensures compliance with the Nebraska Open Meetings Act and public-sector record-keeping requirements.
Supports advisory committees and working groups, as assigned.
Communications & Content Development
Drafts, edits, and distributes official communications, reports, and presentation materials.
Develops and manages organizational newsletters and email communications.
Coordinates and schedules social media content to support OIPA initiatives, events, and announcements.
Assists with website updates and ongoing content maintenance.
Supports communications planning for board actions, public meetings, and community engagement efforts.
Tracks basic communications metrics (e.g., distribution lists, engagement, posting schedules).
Qualifications
Required:
Equivalent to 3+ years of administrative, office management, executive assistant, or communications experience, preferably in governmental, quasi-public, or nonprofit settings.
Proficiency in Microsoft Office Suite and Google Workspace.
Confident and comfortable using everyday technology, including laptops, printers, scanners, and video conferencing platforms.
Strong written and verbal communication skills, organizational abilities, attention to detail, and professional judgment.
Comfortable managing professional interactions ranging from executive scheduling and board support to public-facing communication.
Preferred:
Bachelor’s degree in Communications, Public Administration, Business, English, or related field.
Experience in a public-sector, economic development, or public authority environment.
Experience supporting boards, advisory committees, or public meetings.
Familiarity with newsletter platforms, website content management systems, or social media scheduling tools.
Basic graphic or layout skills (e.g., Canva) a plus.
Omaha Inland Port Authority
Unit 001
Omaha, NE 68110
US
Apply Today!
To submit your resume, email myah.lanoux@omahaipa.com
The Omaha Inland Port Authority is an equal opportunity employer.